CSR activities in FY2023
Relationship with Shareholders / Investors
Open General Meeting of Shareholders
NTN implements various measures to facilitate the smooth exercise of voting rights, including putting particular effort into making it easy for all shareholders to participate in the General Meeting of Shareholders.
Early sending of the Notice of the General Meeting of Shareholders, etc.
We strive to make early disclosures of information by posting the Notice of General Meeting of Shareholders on our website and sending out Notice letters earlier than the statutory deadline. The English translation (summary) of the Notice is also published on the website to enhance accessibility for foreign shareholders.
Devices such as notice General Meeting of Shareholders
To facilitate greater understanding among shareholders, we publish a list of candidates in the proposal for the selection of officers, along with their photographs, skill matrix showing their areas of experience, attendance rate at the Board of Directors’ and other meetings, years in office, and other information.
Scheduling the General Meeting of Shareholders to avoid overlap with “peak days”
To encourage more shareholders to attend the General Meeting of Shareholders, we avoid days on which many companies hold their meetings, but rather choose a date considering its relationship with settlement of accounts, audit schedule, and other factors.
Online exercise of voting rights
Voting rights may be exercised beforehand by postal mail as well as via the Internet up until the end of business hours (17:25) on the day before the General Meeting of Shareholders. In addition, institutional investors participate in the electronic voting system platform operated by ICJ, Inc.
Video of the General Meeting of Shareholders
Audio and video of the General Meeting of Shareholders are posted on our website at a later date so that shareholders can view a portion of the meeting.
Communication with shareholders and investors
We will strive to develop the company and proactively engage in dialogue with shareholders/investors and disclose information. When disclosing information, we will strive to promptly and fairly disclose information that we believe would be useful to shareholders/investors, even if the information does not fall under any laws or regulations.
Dialogue with shareholders and investors
General Meetings of Shareholders, quarterly financial results, and Medium-term Management Plan briefings provide valuable opportunities for dialogue with shareholders/investors, and the CEO and other top management actively participate in these opportunities. In addition, at ESG briefings to explain our ESG initiatives, not only top executives, but also the Chair of the Board of Directors, who is our top supervisory figure, and Outside Director also participate and engage in direct dialogue.
Going forward, we will continue to create opportunities to carefully communicate with shareholders/investors about our business and corporate value through explanations of our management policies and business strategies, etc., so that they can evaluate and understand our business and corporate value.
| Activity details | Number of times held | Number of people interacted |
|---|---|---|
| General Meeting of Shareholders | 1 time | 71 people (held in June 2024) |
| Activity details | Number of times held | Total number of people interacted |
|---|---|---|
| Financial results briefings | 4 times | 266 people |
| Individual interviews | 138 times | 198 people |
| IR conferences hosted by securities companies | 2 times | 11 people |
| ESG briefings | 1 time | 38 people |
ESG briefing session
On December 18, 2023, we held an online ESG briefing, and 38 securities analysts and institutional investors participated. We have been holding these briefings since 2018, and this year marked the sixth time that we have held the event online to engage with investors.
At the briefing, CEO Ukai and Chair of the Board of Directors Komatsu explained the Group’s ESG initiatives and engaged in dialogue with investors about the company’s challenges.
■ESG briefing for FY2023
Information disclosure policy
One of our management policies is to widely communicate with society and to proactively disclose information while also striving to develop the company and return profits to shareholders. We have also established an information disclosure policy; comply with various laws and regulations such as the Financial Instruments and Exchange Act and with the Rules on Timely Disclosure of Corporate Information by Issuers of Listed Securities established by the Tokyo Stock Exchange; respect the Corporate Governance Code; and disclose information in accordance with the Fair Disclosure Rules.
In addition, we strive to proactively and fairly disclose information that we deem will be useful to investors, even if it is not covered by laws and regulations.
Management of material information
We appropriately manage information subject to insider trading regulations and definitive financial information prior to its disclosure as material information. If it is determined that our executives or other personnel have communicated undisclosed material information to business associates as defined by the Fair Disclosure Rules, then we will promptly disclose such material information. If we believe that there is information that is equivalent to material information but which would not be appropriate to disclose, then, until the information in question can be disclosed, we will take measures such as not disclosing the information in question and having any parties involved in the transaction be obliged to maintain confidentiality and to refrain from trading or otherwise dealing in our shares.
Inclusion in indexes
We are recognized in the stock market as a company that proactively addresses ESG issues and are included in multiple SRI (Socially Responsible Investment)/ESG indexes, and we will continue to proactively address and disclose information on ESG issues.
SRI/ESG indexes
＊1 Inclusion status as of the end of July 2024
＊2 Inclusion in MSCI and the use of MSCI logos, trademarks, service marks, or index names do not imply sponsorship, endorsement, or promotion of NTN by MSCI or its affiliates. MSCI indexes are the exclusive property of MSCI. MSCI and the names and logos of MSCI indexes are trademarks or service marks of MSCI or its affiliates.
＊3 FTSE Russell confirms that NTN Corporation has been independently assessed according to the index criteria, and has satisfied the requirements to become a constituent of the FTSE Blossom Japan Index. Created by the global index and data provider FTSE Russell, the FTSE Blossom Japan Index is designed to measure the performance of companies demonstrating strong Environmental, Social and Governance (ESG) practices. The FTSE Blossom Japan Index is used by a wide variety of market participants to create and assess responsible investment funds and other products.
＊4 FTSE Russell confirms that NTN Corporation has been independently assessed according to the index criteria, and has satisfied the requirements to become a constituent of the FTSE Blossom Japan Sector Relative Index. The FTSE Blossom Japan Sector Relative Index is used by a wide variety of market participants to create and assess responsible investment funds and other products.