Relationships with Shareholders / Investors

We try to make it as easy as possible for shareholders to attend the General Meeting of Shareholders, and take various other measures to ensure that shareholder voting is a smooth process.

Earlier advance notice of the general meeting of shareholders

Three weeks' advance notice of the general meeting is provided (seven days earlier than the legally mandated deadline of two weeks before the meeting date).

Website posting of general meeting notice

Our early disclosure efforts include providing notice of the General Meeting of Shareholders on our website one month before the meeting date. We also work to improve foreign shareholder convenience by providing an English translation (summarized) of the notice.

Provision of detailed information in the general meeting notice

To assist shareholders' understanding, the officer appointment related agenda items are accompanied by a list of candidates' names, photos of candidates, the skill matrix that describes major experience areas, the attendance rate at the Board of Directors, years of service, and similar information.

Selection of date of the general meeting of shareholders

To maximize shareholder attendance, traditionally busy dates are avoided, and account closing/auditing schedules are considered when setting the meeting date.

Online voting

Advance voting is made possible both by post and online. For the convenience of institutional investors, NTN is also on the Electronic Voting Platform run by Investor Communications Japan (ICJ).

Measures to prevent the spread of the new coronavirus

At the 122nd General Meeting of Shareholders held on June 25, 2021, the following initiatives were implemented to prevent the spread of the new coronavirus infections.
・Recommendation to exercise voting rights in advance
・Implementation of temperature measurement through thermography, etc.
・Arranged shareholders seats with an awareness of social distancing
・Installation of alcohol disinfectants and distribution of masks to applicants, etc.

ESG meeting

Measures to prevent the spread of the new coronavirus

We shall work to develop the Company and increase shareholder return, while at the same time communicating broadly with society, and advocating active information disclosure as one of its management policies. Moreover, we disclose information based on our Information Disclosure Policy and in compliance with various laws and regulations such as the Financial Instruments and Exchange Act and the "Rules on Timely Disclosure of Corporate Information by Issuers of Listed Securities" stipulated by the Tokyo Stock Exchange. We also respect the "Corporate Governance Code" and disclose information in a fair manner according to the "Fair Disclosure Rules." We strive to disclose, as actively and fairly as possible, information that we deem useful for investors even if that information does not apply to laws, regulations and other rules.

Management of material information

We appropriately manage information subject to insider trading regulations as well as conclusive financial information prior to disclosure, as material information. We also promptly disclose relevant material information if it is found that the Company's executive or other employee has conveyed material undisclosed information to a business contact determined in the Fair Disclosure Rule. However, when a certain piece of information is determined to be material but deemed inappropriate for disclosure, then we will not disclose the information, placing the concerned business contact under confidentiality obligation and obligation to not purchase/sell the Company's shares until such material information can be disclosed.